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Office 365 (Outlook for Windows/MacOS) - Data files When you use Microsoft Outlook, your email messages, calendar events, tasks, and other items are saved on a mail server, on your computer, or both. Outlook items that are saved on your computer are kept in an Outlook data file.

This page provides information on how to perform a variety of calendar functions using Outlook 2016 for Mac. This page includes links to Microsoft’s documentation on how to use the calendar function of Outlook 2016 for Mac. The second section provides a link and description of Outlook 2016 for Mac training videos available at lynda.com.

Outlook 2016 for Mac Calendar Documentation

This section provides links to Microsoft’s step-by-step instructions on performing a variety of basic and advanced tasks using the Office 365 calendar on Outlook 2016.

• The second section provides a link and description of Outlook 2016 for Mac training videos available at lynda.com. Outlook 2016 for Mac Calendar Documentation. This section provides links to Microsoft’s step-by-step instructions on performing a variety of basic and advanced tasks using the Office 365 calendar on Outlook 2016.
• Office 365 subscription plans for consumers who work with Outlook 2016 for Mac include: At the bottom of the left navigation pane, select People. On the Home tab, select New Contact List.
• Office 365 - Outlook - View and modify members of a distribution list As an owner of an email distribution list, one can modify group membership. These instructions apply to distribution lists in the global address book, to lists that have their own @uwplatt.edu email address; not contact groups in your own address book.
• Instructor If you use Office 365 groupsor SharePoint groups, you can access the sharedgroup calendar in Outlook.In the mail section of Outlook 2016 for Windows,Office 365 Business and Enterprise userswill see their groups listed in the sidebaron the left.Scroll down and find the header labeled Groups,click the triangle next to it to see your list of groups.

NOTE: If a room or resource you need to schedule is missing from the Office 365 calendar, you may request that this room or resource be added by sending an email to consult@usc.edu.

Outlook 2016 for Mac Calendar Videos

There are video tutorials on the calendar function of Outlook 2013 available at
lynda.com.

You will need to log into lynda.com, using your USC username and password, in order to gain access to these videos. To log in, go to www.usc.edu/its/lynda and click the Log in to Lynda.com button.

Section 7 of Outlook 2016 for Mac Essential Training covers the following calendar topics:

• Navigating the calendar
• Changing the way the calendar looks
• Creating an appointment and an all-day event
• Creating a meeting
• Chairing a meeting
• Responding to a meeting invitation
• Opening other calendars
• Printing the calendar
• Creating additional calendars
• Setting calendar and weather preferences

Microsoft also provides a video tutorial on sharing and publishing your Office 365 calendar using the Outlook Web App and Outlook 2016:

Getting Help

For additional assistance with the Office 365 calendar, please contact the ITS Customer Support Center.

As an owner of an email distribution list, one can modify group membership. These instructions apply to distribution lists in the global address book, to lists that have their own @uwplatt.edu email address; not contact groups in your own address book.

Please note: If a distribution list has been hidden from the global address book, you will not be able to view membership of the list.

To view members of a list

1. Open Outlook desktop client
   
2. On the ribbon of the Mail tab, click on the Address Book button. The Address Book should open in a new window.

3. From the Address Book list, select Global Address List.

4. Enable the ability to search full names and email addresses by clicking on the More columns option.

5. In the Search field, type the name or email address of the list you own and want to view. Click Go.

6. Select a distribution list from the search results.

7. Double-click on the list to view membership and other properties of the list.

If you have questions, please contact the ITS Help Desk at 608.342.1400 or helpdesk@uwplatt.edu. You may also visit the Help Desk on the first floor of the Karrmann Library.

To modify members of a list

1. Follow the instructions above to view the current membership of the list. If your list does not appear in the Global Address Book, it may be hidden and you will not be able to edit membership yourself. Please contact the ITS Help Desk to either change visibility of the list or modify membership on your behalf.
2. Click on the Modify Members... button of the list properties window. A Contact Group Membership window should appear.

To remove members from a list

Office 365 Groups In Outlook 2016 For Mac Osx

1. Select the person's name from the Members list.
2. Click Remove.

3. Repeat the process for any other people that should be removed from the list. Then, click OK to save changes.

To add members to a list

1. Click on the Add... button.

2. On the Add Users window that appears, use the Search feature to find people in the Global Address List or from your Contacts that you want to add to the list.

3. From the results, select the person you want to add and click the Add -> button

Office 365 Groups In Outlook 2016 For Mac Os

4. When you have finished selecting members, click OK.

5. Verify that the new members have been added by reviewing the Members list.

6. Click OK to apply changes to list membership.

Office 365 Groups In Outlook 2016 For Macbook Pro

If you have questions, please contact the ITS Help Desk at 608.342.1400 or helpdesk@uwplatt.edu. You may also visit the Help Desk on the first floor of the Karrmann Library.